Bay Area Science & Engineering Fair 2004

Sponsored by the Ontario Trillium Foundation
BASEF is a registered charity and relies entirely on volunteers and sponsors.

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Project Rules & Regulations


Last revision: October, 2003

All projects will be checked as part of registering at the fair and those not meeting the regulations will need to be corrected before they are accepted for display and judging. The rules and guidelines listed below are based on those provided by YSF Canada for use at Regional Science Fairs and the Canada Wide Science Fair (CWSF). Some forms need to be completed before experimentation begins! We recommend that you print and complete the forms you will need as soon as possible.

All students must complete the BASEF on-line Registration form, and submit a signed BASEF Release form. Detailed instructions for completing Registration are provided as part of the Registration web site pages, at time of Registration.

Grade 7 and 8 students are eligible for the CWSF and must complete any additional required YSF forms. To find out which forms you will need, check here.

Projects submitted by High School students are also eligible for the Intel International Science & Engineering Fair (IISEF). To meet both CWSF and IISEF requirements, high school students are asked to complete any additional required IISEF forms instead of the YSF forms. To find out which forms you will need, check here.

Please be aware that you may only exhibit the project you registered! No substitutions of projects or students will be permitted.


  1. Eligibility
  2. Project Dimensions
  3. General Safety
  4. Fire Safety
  5. Chemical Safety
  6. Electrical Safety
  7. Structural & Mechanical Safety
  8. X-Ray or Radiation-producing Equipment
  9. Firearms, Explosives and Hazardous Materials
  10. Microorganism Safety & Biohazards
  11. Recombinant DNA and Biotechnological Safety
  12. Regulations for Animal Experimentation in Science Fairs
    1. General
    2. Regulations
    3. Display of Animals and Animal Parts
  13. Regulations for Research Involving Human Subjects
    1. Statement of Ethics Review Requirements:
    2. Ethics Review
    3. Definitions of Human Research, Researcher, and Participant.
    4. The Application Form
    5. Informed Consent
  14. Scientific-Review Forms
    1. YSF Forms for Grades 7 & 8 ( this flowchart will help you determine which forms are required for your project)
      1. Contribution from a Recognized Institution (Form YSF1)
      2. Designated Supervisor Form (Form YSF3)
      3. Application for Review of Research with Human Participants (Form YSF4A, Rev. Jan/2003)
      4. Informed Consent Form (Form YSF4B)
      5. Non-Human Vertebrate Animal Form (Form YSF5)
      6. Continuation Projects Form (Form YSF7)
    2. IISEF Forms for Grades 9 to 12 ( this flowchart will help you determine which forms are required for your project)
      1. Forms required for ALL Intermediate and Senior participants
        1. Checklist for Adult Sponsor / Safety Assessment Form (Form 1)
        2. Research Plan and Research Plan Attachment (Form 1A)
        3. Approval Form (Form 1B)
      2. Other forms
        1. Registered Research Institutional/Industrial Setting Form (Form 1C)
        2. Qualified Scientist Form (Form 2)
        3. Designated Supervisor Form (Form 3)
        4. Human Subjects Approval and Informed Consent Form (Form 4)
        5. Non-human Vertebrate Animal Form (Form 5)
        6. Human and Animal Tissue Form (Form 6)
        7. Continuation Project (Form 7)
  15. Display of Previous Awards


The Bay Area Science & Engineering Fair (BASEF) is open to all students in grades seven to 12 under the age of twenty one who attend any public, separate, or private school, or who are home-schooled, in the City of Hamilton, the Region of Halton, Brant County, Haldimand County or Norfolk County.

School Fairs: If your school conducts a school science fair, you may only advance to BASEF through your school’s fair. If your school does not conduct a science fair, you may enter into BASEF directly; your school official must still approve your participation.

Number of Entries: All registrations from any source are subject to the maximum number of entries per school. Each school is restricted to eight entries per level (thus eight projects total most elementary schools, sixteen projects for high schools). Total registrations are also limited by the fair’s host site capacity. In case of over registration, acceptance will be based on earliest On-line Registration date and time. A student may not exhibit more than one project each year.

Team Projects: Projects developed by a maximum of two students may be entered and shall be entered in the division of the oldest member of the group.

Continuation or Duplicate Projects: An exhibitor may not present a project identical to a previous year's project at BASEF. An improved project may be entered again into competition, however only research completed since the last BASEF fair may be displayed. Any continuing research must document substantial expansion of investigation and students will be judged on the current year's work only. If you are entering a project which is a continuation of previous year’s work, you must complete a Continuation Projects Form, and submit it with your project registration.

Permissions: All release forms must be signed by a parent or guardian and a teacher or principal. Some Scientific Review forms require additional signatures.

Project Dimensions

All exhibits, including all accessories, must be confined to a table or floor space not to exceed 0.76 metres, front to back; 1.2 metres side to side; and 2.74 metres maximum height from the floor. All measurements will be made from the outermost points, including framework and appendages, and will be checked by the safety and ethics committee. Exhibits exceeding these dimensions must be modified or will not be accepted.

General Safety

Safety of the public is a prime consideration. Suitable precautions must be taken to prevent the possibility of personal injury, property damage, and the legal action that could result from a lack of concern for safety.